In order to protect your privacy, federal law restricts Greenfield Community College from discussing your financial aid status and account information by phone or in person with a parent or other third party without your consent. A student who wishes to allow their parent(s) or another party access to their financial aid and student account information must complete the Financial Aid & Billing Information Release Form, below. NOTE: This authorization is for the financial aid and Bursar offices only. To authorize the release of student academic information, please contact the Registrar’s Office.
How it works
The Financial Aid & Billing Information Release Form need only be completed once and will remain on file unless the student rescinds the form. A student who wishes to rescind his/her Financial Aid & Billing Information Release Form must do so by logging onto his/her MyGCC and remove access by unchecking the checkbox named “Access” otherwise it is assumed that the third party is have access to the account.
Waiver Information for PARENTS and other THIRD PARTIES
The financial aid office cannot discuss the student’s FAFSA Application and outstanding requirements and the Student Billing (Bursar’s) Office cannot discuss a student’s tuition and fee account with a parent or other third party over the phone or in person unless the student has authorized the college to release information to that party and that party has the student’s Financial Aid & Billing Information Release Form password.
A student who wishes to allow their parent(s) or other party access to his or her student tuition and fee account or financial aid account information must completes the Financial Aid & Billing Information Release Form by logging onto MyGCC, provide a password, and submits the completed form by clicking the Save changes button in the bottom.
Remember, in addition to being authorized to speak with us, a parent or other third party also must have their student’s Financial Aid & Billing Information Release Form password.
Creating a password
The password serves to verify that the person(s) you designate on the waiver form have authorization to obtain information about your account. You must provide a password that both you and the designee(s) share that will allow us to request the password prior to discussing your account. We will only discuss your account with the person(s) you’ve listed on the form who know your password.
NOTE: the Financial Aid & Billing Information Release Form password cannot be your date of birth, any part of your student ID # or SSN, or your My GCC password.
Information to be released to the persons you have listed in the waiver
Completing this waiver means you are waiving your right to confidentiality by authorizing both the Student Billing (Bursar’s) Office and Financial Aid Office staff to discuss with a person or persons you designate on the form, specific or general questions regarding your tuition & fee charges, payments, balance, waivers, credits, refunds, account status, financial aid awards, financial aid requirements, FAFSA issues, or any other financial issues affecting your account. As stated above, a password created by you (the student) must be provided to us by person’s making inquiries by phone, or by third parties inquiring in person.
Completing the Financial Aid & Billing Information Release Form
When completing the waiver, you are authorizing the Student Billing Office and Financial Aid Office to discuss and release information regarding your Financial Aid and Tuition and Fee accounts. If you do not want us to discuss your account with anyone other than yourself, do not complete this waiver.
Where to find the Financial Aid & Billing Information Release Form
You will find Financial Aid & Billing Information Release Form in MyGCC. In MyGCC, go to My account → Billing → Financial Aid & Billing Information Release Form. A new window will come up with the form; complete it and hit the Save changes button. Click here to log on to MyGCC and complete the Financial Aid & Billing Information Release Form.