This form must be used if you are arranging a course that is fully or partly funded by a grant, a contracted third party, or, if you are requesting an executive waiver of charges from student accounts due to authorization by a dean of your department.

The Bursar's Office does not continuously track whether students are registered for a particular course that requires charges to be charged to a grant, a third party, or waived. Therefore, we urge you to inform students that it is possible they may receive a bill for the relevant courses at least up through add/drop period. Please remember, the bulk of students must be registered for the course before charges can be moved off student accounts or waived. Since we bill on a weekly basis through the last day to drop classes, in order to limit the occurrences of participating students receiving bills, the Bursar's Office must receive the student information as soon as possible as new registrations occur via this online request form.

Upon receiving your completed online request, the Bursar's Office will process the data provided by moving the relevant charges from student accounts to the third party account or by waiving charges per your request.

Once the Bursar's Office completes processing of your online request, you will receive an email notification that your request was processed along with a link to this site to obtain the completed file report. This will serve as confirmation that your request has been completed.

If an in-house grant is paying student charges, the person assigned that duty from the relevant department must submit a payment request voucher to Accounts Payable (Jim Connelly) for payment of student charges to the Bursar's Office.

If a third party contractor is paying student charges, the Bursar's Office will send a copy of the completed Contract Training Agreement along with an invoice for payment, if applicable, to the third party/agency.

For those responsible for setting up contract courses remember, a Contract Training Agreement must be signed between GCC and the third party. The Contract Training Agreement replaces the State Standard Contract previously in use.

When your department has negotiated a contract course with another agency, the Contract Training Agreement must be completed.  The agency/third party will sign the agreement first, then, it should be returned to GCC for a signature.

1. A new payroll account code was created for the third party credit course contracts. Use this new code going forward.  Please don’t change anything already submitted this year. The code to be used is 11500 2030 C01F 10. You no longer need to use the Day/DCE payroll account code.
2. Unless other arrangements have been approved by an authorized signatory, third party contracts for credit courses will be billed out at a flat rate of $1,500 per credit ($4,500 for a 3 credit course). If other arrangements are approved, please be sure those arrangements are clearly stated in the Contract Training Agreement.
3. A completed Contract Training Agreement must be provided to the third party/agency to be signed and dated prior to obtaining a signature from the GCC Authorized Signatory.
4. Once the agreement is reviewed and approved by the GCC Authorized Signatory, he/she must sign and date it. The agreement must be ready to upload at the same time you are completing your online contract course request via this form. You will be unable to complete this online request unless you have the completed agreement ready to upload.