The College Business Office is responsible for processing and recording all financial matters relating to budget, revenue and expenses. Steps in the post-award process:

1. The Grants Office will send a Grant Set-Up Form to the College Business Office, based on the budget from the grant application.
2. College Business Office will set up the accounting codes for the grant
3. College Business Office will review the budget and other business office requirements
4. College Business Office will send the completed Grant Set-Up Form back to the Grants Office
5. The Grants Office will send the completed form to the Grant Coordinator who will use the assigned accounting codes for spending.
6. The College Business Office will load the budget into Banner.

Any budget adjustments to the budget must be supervised by the Grants Office. If, for any reason, an expense for a purchase that has been completed was assigned to the incorrect fund, the Grants Coordinator will fill out a Budget and Expense Transfer Request form. This form must be signed by the Requester, the Authorized Signer and then sent to the College Business Office. Technical support on this process is available from the Business Office.

In addition, transactions that are considered unallowable costs under the existing grant award documents will not be processed.

The VP of Finance and Administration is responsible for adopting sound accounting policies and for establishing and maintaining internal controls that will, among other things, initiate, authorize, record, process, and report transactions (as well as events and conditions) consistent with the College’s assertions embodied in its financial statements.