Whenever traveling for GCC a yellow Greenfield Community College travel authorization form should be completed and signed by the appropriate department head or dean prior to travel. The College president must sign all out-of-state travel authorizations. The travel authorization should include all anticipated reimbursable expenses related to that trip. If conference fees or hotel deposits are required ahead of the trip, then the original travel authorization should be attached to the paperwork that is requesting payment of those expenses. Once the trip has occurred a copy of the form can be submitted to Accounts Payable in the Business Office along with the state travel expense voucher and actual receipts for payment.

Mileage reimbursements are based on the current IRS mileage rate. Allowable reimbursement is for the distance between your home and the temporary assignment or your GCC work location and the temporary assignment, whichever is the lesser of the two. Supervisors should verify this prior to submitting reimbursement requests.