Special Event Signage

Special events requiring signs may include seminars, conferences, and other campus-wide activities and programs. Special event signage includes, but is not limited to, banners, directional signs, bathroom signs and welcome signs.

Temporary signage is not to replace permanent campus signs. They may not obstruct any permanent sign, lighting fixture, or life safety equipment. Sign placement may not interfere with or impede the flow of either vehicular or pedestrian traffic. Signs will be placed at forks in the road or intersections where heavy volumes of traffic occur. Signage placed in improper locations will be removed immediately.

Procedures for Requesting Special Event Signage

All sign-related requests must be submitted through the room reservation process. Event sponsors and/or department representatives must submit requests at least ten (10) business days prior to the event. Failure to comply may result in the request being rejected.

The maximum length of posting for special event signage is seven (7) days. Event dates will serve as the removal date for all postings.

Campus Posting Guidelines

The posting of information by way of banners, posters, fliers, and/or handbills is permitted at designated locations throughout the campus, subject to the following guidelines:

• Posting to or on trees, plants, lamp posts, exterior walls, fencing, sidewalks, benches, doors, windows, walkways, elevators, trash cans, gazebos or any other structures is prohibited without express written permission from the President or the President’s designee.
• Placement of written or printed material on motor vehicles parked on campus is prohibited.
• Adhering stickers to any surface or structure on GCC’s campus is prohibited.
• Posters, banners, and/or other items placed in unauthorized areas will be classified as graffiti and removed immediately.
• All signs must be presentable and in good structural condition at all times. Damaged postings will be removed.
• Posters and fliers for campus bulletin boards must be approved by the Office of Student Life.
• Placement of written or printed material on common area tables in the Core requires approval from the Office of Student Life.

Campus Bulletin Boards

The Office of Student Life provides oversight and maintenance for two types of bulletin boards on the GCC campus:

Campus Info & Events

Includes information and events pertaining to, and by, the college. Sponsorship by a GCC club, office, committee, department, or other GCC-affiliated group must be evident.

Community Ads & Events

Includes advertisements for sale or rent of personal property and information about local events geared toward the campus community. Any individual may request approval for this bulletin board.

Note: Bulletin boards not falling into the above categories (such as classrooms, studios, campus offices, or academic departments) are subject to guidelines determined by the responsible offices, departments, or faculty.

All materials for posting must be submitted in hard copy to the Office of Student Life at least seven (7) days in advance and may not exceed 11" × 17." Distribution is limited to designated bulletin board space maintained by Student Life. No more than ten (10) fliers per event may be submitted.

Materials intended for placement on tables (including table tents and fliers) must also be submitted seven (7) days in advance, may not exceed 8½" × 11," and are limited to common area tables on the first and second floors of the Core. No more than thirty (30) table fliers per event may be submitted.

Approved postings will be distributed by the Office of Student Life within two (2) business days and are limited to one posting per bulletin board and/or one table per event. Student Life is responsible for removing outdated postings.

Approved postings must include the name of the event, event date(s), sponsorship, and contact information for the sponsoring individual, department, or group. Postings without a Student Life stamp or placed in unauthorized areas will be removed.

Student Life does not approve or deny postings based on content, except that postings must not be obscene or libelous and must not violate or encourage violation of GCC policies or state or local laws.

The College reserves the right to remove postings that do not comply with these guidelines. These procedures apply to all members of the college community, affiliates, and related organizations and supersede all previous College procedures pertaining to signage.