Greenfield Community College's policies encourage the use of College facilities for educational and civic engagement. Political discourse and events related to national state, and local elections enhance GCC's educational and community services mission.At the same time, it is important to stress that as a public college, all GCC campus facilities are property of the Commonwealth of Massachusetts, resulting in certain requirements. The Facilities Use and Fee policies exist to ensure that activities can occur successfully alongside ongoing campus operations. By state law, facility use must be without cost to the Commonwealth and the College must recover costs incurred for all expenses beyond those ordinarily required for operation of the campus.

All organizations or individuals requesting space must pay an administrative Facility Fee and complete an Event Meeting Space Agreement. If the organization is not an agency of the Commonwealth of Massachusetts the organization must submit a policy of insurance naming the College as joint beneficiary of the policy. This certificate of insurance, in the amount of not less than nine hundred thousand ($900,000.00) dollars for bodily injury and five hundred thousand ($500,000.00) dollars for property damage must be filed with the college ten (10) days prior to the conference/event/meeting.

Facility Fee Schedule

* Fee assessed per room; rooms equipped with computer, projector and screen.

As space allows, other state agencies as well as congressional leadership offices can schedule space on campus and are exempt from the Facility Fee charges above. All other charges below still apply. Events that are co-sponsored with Greenfield Community College can request a Facility Fee reduction waiver.

Additional Labor Charges

Events during regular business hours incur a one-hour minimum charge; nights, weekends and holidays incur a four-hour minimum.

• Security: $75 per hour, per person
• Custodial: $50 per hour, per person
• Media/Tech Support: $75 per hour, per person