Archives Access & Use Policy Print this Document Adopted 9/2019 The Greenfield Community College Archives and Special Collections are housed at the Nahman-Watson Library at GCC and are open without charge to all researchers, regardless of affiliation. All patrons wishing to use our archival collections must abide by the following rules to ensure the protection of the materials entrusted to us. We request that you call ahead (413-775-1831) or email library@gcc.mass.edu to make an appointment so that an archivist is available to help you; staff may not always be available for drop-in research requests. Access to GCC archival and special collections materials may be subject to restrictions placed on the materials by donors or because of extreme fragility. Because of limited staff availability, priority in scheduling archival appointments may be given to GCC students, staff, and faculty. The GCC Archives will attempt to make as much material available online as possible given limited staff time and copyright restrictions. Rules for Archives Use The GCC archives and special collections are non-circulating and must be used on premises. Researchers cannot bring outer garments, bags (including laptop cases), notebooks, and pens to the work area. Lockers and locks are provided. Only pencils may be used as writing utensils. Laptops, cell phones, and digital cameras are permitted. Photographs are for research purposes only and may not be used for publication without permission. Requested materials will be brought to the researcher for use in a designated area. Only archives personnel are allowed in the archives storage room. Food, including gum and candy, drinks, tobacco, and vaping products are not permitted in the working area. Researchers may have one box of material at their workspace and one open folder on their work table at a time. When viewing materials, keep items in original order by placing viewed items face down and to the side. Researchers are responsible for safeguarding materials by handling them carefully with clean, dry hands. Do not lean on, fold, write on top of, or trace documents. Notify staff if items appear damaged, missing, or out of order. Researchers must wear gloves when handling photographic materials. Gloves will be provided. Staff members are available to photocopy materials at a fee of 10 cents per page. Photocopy requests may be denied if the condition of the materials will not allow it. When leaving the work area, even temporarily, researchers must return materials to staff. Upon leaving for the day, notify staff whether you are finished or wish to place materials on hold for a return visit.